We are seeking an experienced Accounts Payable Coordinator in our Lexington, Kentucky office.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Receive, record, and process material and overhead invoices submitted by vendors.
• Responsible for paying/accruing sales tax on invoices as necessary.
• Reconcile vendor statements of open invoices and communicate with vendors regarding balances and or discrepancies.
• Print and mail checks to vendors and create payment selections for uploaded vendor payment files.
• Review and authorize subcontractor payments through our construction payment management software, as needed.
• Research vendor and subcontractor payment holds and statuses for project teams and coordinate with compliance teams to resolve issues.
• Provide administrative support for the Accounts Payable department. Including management of Accounts Payable, Utilities, and Payments email Inboxes
• Evaluate employee expense reimbursements for policy compliance, coding, and approval prior to processing.
• Maintain company fuel and credit card programs and assist team members as needed.
• Serve as a cross-trained backup for other essential AP functions
• Assist with special projects and training as necessary.
• Other duties may be assigned.

Who we want… (Requirements)

High school diploma or general education degree (GED); or minimum six months related experience and/or training; or equivalent combination of education and experience.

Must possess proficient computer skills including the ability to utilize a cloud-based integrated accounting system, word processing, spreadsheets and e-mail applications.  Must have intermediate Excel experience and be detail oriented.  Must have excellent communication skills and be able to coordinate efforts with internal Gray personnel as well as external Gray vendors and suppliers. CMIC, Concur, AvidXchange, or Textura experience and multi-state sales tax knowledge a plus.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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