We are seeking an experienced Accounting Coordinator in our Lexington, KY office.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Data Centers, Distribution, and Advanced Technology.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Process monthly customer and miscellaneous billings, primarily within a cloud-based integrated accounting system
• Prepare cost support back-up for monthly customer billing as required by customer contracts.
• Continuously monitor billing status’ and maintain all relevant project documentation.
• Provide support for project cost, credit references, and yearly audits.
• Process bank deposits, record and post cash receipts timely in the accounting system.
• Update Accounts Receivable SOPs as needed.
• Support backup function for the Accounts Receivable team as required.
• Assist Accounts Payable team to receive, record, and process material and overhead invoices submitted by vendors
• Reconcile vendor statements of open invoices and communicate with vendors regarding balances and or discrepancies
• Serve as a cross-trained backup for other essential AP functions
• Administer Sales Tax Exemption Tracking by collecting and compiling invoices from subcontractors and vendors and submitting required documentation to customers and state revenue departments. Ensure timely and accurate tracking to maintain compliance with tax exemption requirements on construction projects.
• Monitor State Bond Requirements by tracking relevant compliance deadlines and documentation. Coordinate the release of payments upon meeting state bond obligations to ensure regulatory compliance.
• Other duties as assigned

Who we want… (Requirements)

The successful candidate will have a high school diploma or general education degree (GED); and minimum six months related experience and/or training. Experience in construction or engineering firm is highly preferred. The selected candidate will have excellent communication skills. Must be physically present in the Lexington office with potential hybrid remote work schedule. 

Must possess proficient computer skills including the ability to utilize a cloud-based integrated accounting system, spreadsheets and e-mail applications.  Must be detail-oriented and possess excellent communication skills and be able to coordinate efforts with internal Gray personnel as well as external Gray vendors and subcontractors. Must possess basic computer skills including the ability to utilize word processing, spreadsheet, PDF and e-mail applications.

We are seeking someone with a high degree of professional integrity. This includes adhering to our standards of honesty, ethicality, and accountability. The candidate should also be able to maintain a positive outlook, communicate efficiently and accurately, and value the success of the team over their own personal success.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime may be required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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