We are seeking a skilled Senior Payroll Administrator to join our growing and collaborative team. Ideal candidates will possess experience supporting the payroll functions in a large organization(s), with employees in multiple states. In addition, candidates should live within a commutable distance to our Gray headquarters in Lexington, Kentucky.

Why Gray?

Gray is a fully integrated, global service provider deeply rooted in engineering, design, and construction, along with smart manufacturing and equipment manufacturing services. Consistently ranked as a leader in the industry, we focus on the following markets for domestic and international customers: Food & Beverage, Manufacturing, Automotive, Distribution, Mission Critical, and Commercial.

Founded in 1960, Gray’s robust offering enables us to create one-of-a-kind solutions at the highest levels of customization, delivering unmatched precision and partnership to some of the world’s most sophisticated organizations. Still, these areas don’t define Gray—our people do. Passion, commitment, and a great team spirit all speak to the team members at Gray.

What we expect… (Essential Functions)

• Compile, input, and process payroll to produce accurate paychecks for approximately 2000+ Gray team members across multiple legal entities, review reports for accuracy and correct errors.
• Ensure payroll data input is accurate, complete and entered on-time. Thoroughly review the payroll registers and make the necessary adjustments.
• Process off-cycle payments and payroll adjustments.
• Assist with creating and submitting garnishments.
• Review and confirm benefit contribution deposits, including 401K & HAS.
• Maintain and create payroll processing documentation and update current SOP’s as needed.
• Conduct in-depth reviews of team member personnel records to verify demographic, pay, benefit, and deduction information.
• Lead the computation of pay according to company policy and in strict accordance with wage and hour regulations.
• Act as a subject matter expert, addressing and resolving complex team member questions and requests.
• Resolve payroll issues and responds promptly to all payroll related questions from employees.
• Effectively communicate, uphold and explain payroll policies to employees.
• Participate in audits of payroll data for workers’ compensation, benefit plans, and other periodic projects as needed.
• Maintains strict confidentiality of team member pay and personal information.
• Add new work locations in UKG
• Monitor UKG cases and escalate accordingly for tax issues
• Maintains tax numbers, documentation and account information for all states and agencies.
• Audit state and local taxes on quarterly basis.
• Act as backup for payroll manager, auditing and approving payroll.

Who we want… (Requirements)

• The successful candidate will have a bachelor's degree in accounting, finance, or a related field and at least five (5) years of experience in payroll processing, or the equivalent combination of education and experience totaling seven (7) years.
• Must have extensive experience in using UKG or a similar, cloud-based, payroll system.
• Proficient computer skills including advanced knowledge of word processing, spreadsheets, Microsoft Office software.
• High attention to detail; highly organized, dependable and committed to helping people.
• Strong analytical and problem-solving skills; excellent verbal and written communication and customer service skills are required.
• Payroll certification preferred (FPC or CPP)
• Experience in Construction, Engineering, or Professional Services industry highly preferred.

The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands, reach with hands or arms and talk or hear.  They may occasionally be required to climb or balance, stoop, kneel, or crouch.  Must occasionally lift and/or move up to 50 pounds. Specific vision abilities required include close vision.

Generally, normal office environment where noise level is moderate and temperature/humidity is controlled. Overtime will be required.

Supervisory Responsibilities

This position has no supervisory responsibilities.

EEO Disclaimer

Gray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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